Viewing Activities
After performing the crawler task, the Activities tab displays all of the aggregated data. Here you are able to view the most and least frequent users, resources, activity types, and can perform various actions. It provides a high-level overview of activity trends and common usages, as well as the most common actions taken on certain resource hierarchies.
Resource Tree
When a resource has been selected from the Resource Tree to the left, all information within that resource will display.
A user can search for a resource, like a folder, share, site, or Personal Drive, in the search bar.
You can view the information by selecting the Users, Resources, or Actions tabs.
- Users – displays users that have performed actions
- Resources – contained resources within this resource
- Actions – action performed within this resource
Note
You can display the content by either Most Frequent usage or Least Frequent usage.
Viewing Users
The three-line menu to the right of each set of users provides a circular way to view the data associated with this high-level resource.
When viewing users on a resource, all activities that a particular user has done will display in blue under their name.
Select the blue activities link to see what that user has done on the resource.
Viewing Resources
A user can view the child resources nested under the current selected resource.
Viewing Actions
When viewing actions on a resource, you are able to view the most and least frequent actions on a particular resource.
Selecting the blue link below the action will display all actions performed and by whom.
Viewing the Permission Path
This function allows the user to view how someone has access to certain resources.
To view a permission path, select the user name.
The colored legend at the top will provide additional context as to the frequency of usage on that particular permission. Namely, how long it has been since the user has used the permission or had access granted to it.
This colored legend helps identify stale and unused permissions that can be removed to reduce risk associated with unnecessary exposure and over-permissive and unused access.
The branches leading from the user to the resource will display in a color which corresponds to the legend.
Each branch represents an access path through which a user is granted access to the resource. That path can represent a direct permission, access granted through a group, or a nested group membership. Groups can be expanded to show the members and sub-groups nested under them.
Filter Parameters
Select either Most Frequent or Least Frequent to change the order of what is displayed.
Select the Timeframe dropdown to change the duration of time to alter the displayed results.