Stale Data

As a general rule, File Access Manager stale data calculations are based on activity data, and default to using activity data it gathers. This may include read activity, if such activity is audited for the application type.

In cases where no activity data are available for the resource, the stale data calculation is based on the last access date tracked by the operating system. If such a date is not available, the initial collection date is considered as the last access timestamp. This is the case for all resources when we start the collection process.

Note

The method for recording the last accessed date may differ between application types, and according to the operating systems' support for last access tracking. For example, most SMB/CIFS-enabled file system disable last access tracking for read activity by default due to performance considerations.

Stale Data Report

To get an updates list of stale data in your system, configure and run the stale data report.

1. Go to Reports > Templates.

2. Search for “Stale Data” to find the report template.

3. To configure the stale data report, select “Duplicate Template” from the dropdown menu on the report template.

4. Configure the report:

   • Classification category

   • Last used (months) - time definition of stale data for this type of data. Default: 6 months

   • Resource minimal size (MB). Default: 0

   • Scope type - by application or folder name

   • Additional tags - to help find this report

5. Choose to schedule or run the report now.

6. Select Save to save and run the report according to the schedule.