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Application Scope

Use this screen to view and set the scope of applications and resources on which to apply Data Classification policies.

In the web client, navigate to Compliance > Data Classification > Application Scope.

The scope list includes only applications with installed Data Classification. It is only possible to install Data Classification on an application in the administrative client.

The column Optical Character Recognition (OCR) indicates whether the application has OCR activated on part or all of its resources.

The scope definition directly affects the time required for Data Classification indexing.

Activating Optical Character Recognition on resources is a resource-intensive process, and should be configured carefully.

For example, to reduce Data Classification indexing, an Administrator can:

  • Exclude an application from Data Classification indexing (if “non-sensitive” data is saved by default on that application).
  • Include a specific resource (one with very important data) for Data Classification indexing.

You can specify which resources to use (and which to exclude) from a selected application by selecting the Edit button to the right of the application.

While the Data Classification status (Active/Inactive) can only be changed from the administrative client, non-administrator users can view the status in the Web application.

The Scope definition only takes effect after the next run of the Data Classification task.

Only the business resources of an application selected for editing display on the list.

Editing the Application Scope

  1. Select Edit to modify the scope (such as folders), and/or the OCR setting of the Data Classification per application.
  2. Find the desired application from the Application Scope screen.
  3. Select Edit.

This opens the Application Scope Edit screen.

To change the scope to include in the Data Classification process:

  1. Select the scope type:
    • All – Run Data Classification on all the resources in the application.
    • Resource – Select from a list of resources to include.

To exclude resources from the Data Classification process:

  1. Select Add Exclusion to open the exclusion entry field.
  2. Select resources to exclude from the dropdown list.

To remove the exclusion of resources from the Data Classification process:

  1. Select Remove Exclusion.

Enabling OCR

  1. Select Optical Character Recognition (OCR) to enable/disable OCR analysis for this application.
  2. Select the resources to exclude from the OCR analysis from the dropdown resource tree.

Note

All resources selected in the Data Classification scope will include all subfolders (or parallel resources, per application) as well. The checkbox “Including subfolders” cannot be unselected.

Note

Changes to the scope or activating the OCR on an application will trigger a re-indexing in the next run of the Data Classification task.

Note

Deactivating OCR on an application will not trigger re-indexing.

Section Selecting Scope for Alert Rules has additional information on scope inclusion and exclusion.