Data Owners Election

To view Owners Election tasks displayed by default, select the Owners Election tab.

The Owners Election tasks display in a table with the following columns:

• Task Type – displays the task type (for example, Elected Data Owner Review or Data Owners Election)
• Issue Date – the date of the election or review, in mm/dd/yyyy format
• Application – the application of the resource for which a data owner was elected
• Resource – the resource for which a data owner was elected
• Actions – select the View button in the same row as a given access certification to display the details of that access certification.

Owners Election Task Details

After an administrator has executed one or more goals, those goals will be displayed in the main screen of My Tasks > Owners’ Election for the user to act.

Data Owners Election

Navigate to My Tasks > Owners’ Election.

Select the View button under Actions on the far right of one of the “Data Owners Election” task types to display the “Who owns the following resource?” screen for that task.

The resource name displays at the top left of the screen. In the “Who owns the following resource?” screen, the resource is C:\Windows.

Under the resource, there is a list of files that the logged-in user has used and an indication of how long ago each file was used.

To vote for a probable data owner:

1. Select the Vote button to vote for one or more of the displayed probable data owners.
   The probable data owner’s status changes from a blue thumbs-up with “Approve” on a white background to a white check mark with “Yes” on a green background.

2. Select Yes again (which is a toggle switch between “Vote” and “Yes”) to withdraw your vote.

3. Select Add to the right of Suggest other user to select a prospective data owner whose name is not already displayed.

   The "Please choose a user" search box displays.

   • Type the account name, or the first few characters of the name, in the search box.
   • A list of accounts displays below the search box, with an indication of the number of results (a maximum of 50 results) displayed.
   • Select a user’s name.
   • Select Add.
     The user’s name displays, with a green “Yes” button and a blue x to the right of the user’s name. If you Select the x, it removes the suggested candidate data owner.

   Note

   After you have selected a name for the “Other” probable data owner, a new “Other” probable data owner displays. You can vote for up to two “Other” data owner candidates.

   Note

   If you attempt to vote for more than two “Other” data owner candidates, the following error message displays: “You cannot add more than two other users.”

4. Select I Don’t Know if you do not know for whom to vote.
   Selecting “I Don’t Know” cancels all the votes.

5. Select Commit in the "Who owns the following folder" screen to complete the election process. Otherwise, select Discard in that screen to discard the voting results.
   The Commit choice is not available until you have voted for at least one candidate.

6. If you Select Discard, a question dialog displays, asking whether you want to discard all actions taken.
   Select Yes to discard all the actions or select No to return to the “Who owns the following folder?” page.

Note

If a smaller screen is used, the display adjusts responsively to accommodate the information differently. You can view the files used by selecting “Files you used in this resource.”

Elected Data Owner Review

To review the results from the Data Owners Election and to make a final decision for a probable data owner:

1. Navigate to My Tasks > Owners’ Election.
   The Elected Data Owner Review task displays.

2. Select View under Actions to the far right of the “Elected Data Owner Review” task type.

3. The Review Owners’ Election screen displays.
   The left and middle portions of the screen display the names of the first and second place candidates (as well as the third and fourth place candidates, depending upon the system settings) and the percentage of eligible voters who completed voting for those candidates. The right portion of the screen displays the names of the runner-up candidates.

4. Select Approve under the name of an elected owner to approve of that elected owner.

5. Select Reject under the name of an elected owner to disapprove of that elected owner.

   Note

   Since each approval or disapproval is independent of the others, it is possible to approve or disapprove of some or all the elected owners, and it is possible to select Approve or Reject under the same candidate if you change your mind.

6. Select Commit.

Note

It is not possible to select Commit until you have approved or rejected all the candidates (not the runners-up).