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Viewing Online Reports

Access Risk Management generates online reports for executions, risk analytics, user based analyses, and user-risk history. These reports can help you determine where risk lies within your organization so you can remediate or mitigate as needed.

Available reports include:

  • Analysis Properties - Enables auditing the inputs into a Risk Analysis including Rulebook details, User metadata, Role metadata, and User Role assignments.
  • Role Risk Details - Comprehensive diagnostic view of role-based inherent SOD risks, offering full visibility into authorization-level granularity, user impacts, utilization, and corresponding mitigation coverage.
  • User Risk Details - Comprehensive diagnostic view of user-based separation of duties risks due to combined role assignments, offering full visibility into authorization-level granularity, utilization, and corresponding mitigation coverage.
  • User-Risk History - Global view of every user-risk instance across all of your governed SAP systems over time, including when the risk was first identified, and whether is has been mitigated or remediated.
  • Execution Summary - Analyze all action executions at the User or Role level to understand utilization of the available actions, including those that are defined in the rulebook and carry some risk, and those that are not in the rulebook and involve no risk, such as display actions.

Note

Reports can handle a maximum of 250,000,000 materialized permission records, meaning the total combined number of users, risks, business functions, roles, authorization objects, and authorization field values.

View reports online by going to Online Reports, then selecting a report type. Report sheets have filters or summary cards at the top, widgets in the middle, and full details on the lower portion of the screen. Tooltips for various cards and widgets include a description and sample data from your tenant’s data set.

You can navigate reports using the following options:

Note

Not all options are available on every page.

  • Report Sheets icon allows you to go to the available report sheets for each type of report. For example, on the User Risk Details report, you can view Risk Summary, Risk Details, or Risk Insights. You can also move between report sheets using the navigation arrows in the upper right corner of each report.
  • Help icon brings up detailed information about the current report.
  • Hover over data tables or containers to bring up options at their upper right, including download and full screen mode.

Filtering Online Reports

You can filter the data sets according to your preferences. Some ways to filter include:

  • Select any individual text value within a table or chart, then use the filtering context menu that appears in the upper right corner of the visual. Select the check mark icon to apply the filter.

  • Use the filter panes across the top of each report, such as Risk Code, to perform advanced filtering functions on that field.

    Panes for each filter, including Risk Code, Risk Name, Business Processes, and Risk Rating

    By default, your cursor will appear between two asterisks, like this: * | *. Start typing to create a Contains filter, move your cursor to the left of the asterisk wildcards for a Starts With query, or move your cursor to the right of the asterisk wildcards for an Ends With query.

    Examples:

        - *Payables* would find any value that contains “Payables”
    - Payables* would find any value that starts with “Payables”
    - *Payables would find any value that ends with “Payables”

    Selecting the More icon on a filter pane displays additional advanced options, such as Select Alternative, which is useful when you want to exclude a defined list of values. Search for and select the values you want to exclude.

  • Selections Tool icon at the upper right opens a page where you can select which data to include on your report sheet from the various filter panes. The top part of the page shows active selections, and the lower part of the page shows available fields that can be used to filter the report data. Select the icon a second time to close this view.

  • Smart search icon lets you search this report for specific data. For example, you can paste a delimited list of usernames, role names, or risk codes.
  • Step back and step forward icons undo or reapply your filter selections. Use them to quickly navigate between filtered states.
  • Clear all filters icon clears all applied filters at once. If you select this option accidentally, use the step back icon to reapply your filters.

  • Bulk Filter - Download a chart, open the downloaded file, then highlight and copy the data you want to include in your filter. Return to your Access Risk Management online report and select the filter pane for the data you copied. For example, if you copied risk codes, select the filter pane titled Risk Codes. In the search field, delete the asterisks, paste your copied data, and press Enter.

    Important

    Remember to press Enter after pasting your data. If you select the checkmark, the filter will not be applied.

Applied filters appear as blue boxes at the top of the page and can be cleared by selecting the X on the right side of each applied filter.

Boxes with the names of each applied filter with X on the right side of each

Customizing Table Layout

Table visuals in the Online Reports can be customized. Default columns may be hidden, resized, or reordered, and optional columns may be enabled.

  • To customize a table visual, select the Full screen icon in the context menu that appears in the upper right corner of a table visual when you hover over the table. Then right click anywhere on the table and select the Chart exploration icon to open the available table configuration options.
    • Use this to customize the table to show only the columns relevant to your analysis. Default columns may be hidden or reordered, and optional columns can be enabled and reordered.
    • Select the checkbox to the left of any column name to enable or disable the column.
  • Select and drag a column name to reorder the columns.
  • Resize any column width using the column drag handles.

Exporting Online Reports

You can download results from any of the tables on the reports to an .xlsx file. To export up to 1 million rows of data, right click on any table visual and select the Download icon from the available chart options.

Caution

If you hover over a table and then select the Download icon at the upper right, you will only be able to download an image of the container report. To download the data in an .xlsx file, select somewhere on the table, then outside click to see the chart options. Select from that menu.

To export more than 1 million rows of data, go to the Activity History page and select Analyses. Refer to Exporting Risk Analysis Data.

Bookmarking Layout Preferences and Filter Selections

Use the Bookmarks option to create and manage stored views for you preferred layouts and filter sets. You can save filters only, or both filters and layouts.

  1. Select the Bookmarks icon in the upper left corner of any report to open the Bookmarks pane.
  2. Select + Create new bookmark to create a bookmark or you can choose from a list of available bookmarks to switch to that view.

Important

Select Save Layout to retain any layout changes you made while using the chart exploration options, otherwise the bookmark will only save the applied filters.

Tip

Use naming conventions for your bookmarks that make it easier to return to them.

Verifying the Security Analysis Used in Online Reports

Below the filters, you can find the security analysis, system, and date that are the current source of your analysis and reporting data. Select the expand arrows to see a larger view of this information.

Filters section of the online report page with the security analysis information field highlighted

To view a security analysis, go to Activity History > Analyses. Refer to Exporting Risk Analysis Data.

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