Skip to content

Data Ownership Election

Data Access Security Ownership Election Campaigns introduce an automated election process to identify and assign data owners to business data assets based on data usage patterns. These campaigns help security administrators identify, elect, and assign data owners from business stakeholders, enabling a distributed approach to data governance. This ensures that decision-makers are the ones closest and most familiar with both the data and business needs.

Once Administrators define the parameters for Data Ownership Election Campaigns, the Data Access Security Data Ownership Election engine analyzes user activities from the last 180 days on the selected data assets. This identifies the top contributors that would be the most likely candidates to assume ownership of the data.

Data Access Security ranks the top active users based on the type of activities they performed on the data, giving higher scores to those who produce and manage content. Automated election campaigns invite the larger user audience to cast their votes in electing the right owners from among the candidates or suggest addition candidates to be considered.

Election results can be reviewed by designated reviewers before being automatically or manually assigned to the data assets themselves. Reviewers can approve or reject the elected owners, and / or assign additional owners they see fit according to company policy. Assigned data owners automatically get notified and receive an invitation to assume their ownership duties and log into Data Access Security.

Data Election Flow

Complete a data election ownership campaign by using the following steps:

  • Create a campaign which includes setting the campaign parameters, reviewers, and defining the campaign’s scope.
  • Data Access Security identifies the ideal candidates for each resource and initiates crowd source campaigns among the most active business users to vote on who should be elected as a data owners.
  • Voters cast votes on candidates.
  • Review the election results. Once the election is done, reviewers are tasked with reviewing and approving the elected owners.
  • If the campaign was configured to automatically assign data owners upon completion, the elected and approved owners will be assigned as data owners.

Documentation Feedback

Feedback is provided as an informational resource only and does not form part of SailPoint’s official product documentation. SailPoint does not warrant or make any guarantees about the feedback (including without limitation as to its accuracy, relevance, or reliability). All feedback is subject to the terms set forth at https://developer.sailpoint.com/discuss/tos.