Launchpad

The Launchpad allows you to manually initiate interactive processes and activate Just-In-Time entitlements made available to you by your administrator.

You can do the following on the Launchpad:

• Initiate interactive processes defined by your administrator to enable you to complete a task.

• Activate Just-In-Time entitlement access when needed to complete specific activities.

Managing Interactive Processes

An interactive process is a workflow defined by your administrator to enable you to complete a task. Once initiated, progress messages are displayed as the process is performed and might display forms for you to fill out.

The interactive processes can be searched by name in the search bar and sorted into ascending or descending order by name using the Sort button.

Initiating Interactive Processes

All interactive processes assigned to you are displayed on the Launchpad under Interactive Processes.

To initiate an interactive process:

1. Go to Home > Launchpad > Interactive Processes.

2. Find the interactive process you want to initiate.

3. Select Launch.

This initiates an interactive process. You can follow its progress and provide input as needed.

Note

You can only initiate an interactive process when the workflow associated with it is enabled by an administrator. If the Launch button is disabled, it means the workflow has been disabled.

Viewing Interactive Processes

On the Launchpad, you can initiate interactive processes, view the status of previously initiated interactive processes, and continue any interactive processes that have not completed.

• All - All interactive processes assigned to you.

• In Progress - Interactive processes that are currently running.

  Select View to open an interactive process and view its current step and status, or to continue running it to completion.

• Recently Completed - Interactive processes that are no longer running.

  Interactive processes that are no longer running include those that finished successfully, encountered errors, or were canceled before completion.

  Select View to open an interactive process and review the completed status.

  Note

  You cannot restart an interactive process from the Recently Completed view.

Managing Just-In-Time Entitlement Access

Just-In-Time entitlement access allows you to activate an entitlement for a defined duration in order to complete specific activities. The access is then automatically removed when the activation period ends or is deactivated by the user.

On the Launchpad, you can view the Just-In-Time entitlements assigned to you, as well as activate, deactivate, or extend entitlement activations.

Caution

Ensure that any changes you make while working with Just-In-Time entitlement access are saved before the activation period expires. When the activation expires, the privileges that the entitlement grants will be removed. Unsaved changes may result in unexpected behavior. If you require more time, you can extend your activation duration.

You can search for Just-In-Time entitlements or filter the list by the following:

• All - All Just-In-Time entitlements assigned to you.

• Active - Just-In-Time entitlements that are currently active.

• Last 30 Days - Just-In-Time entitlements that were deactivated within the last 30 days.

Activating Just-In-Time Entitlements

To activate a Just-In-Time entitlement:

1. Go to Home > Launchpad > Just-In-Time Access.

2. Find the Just-In-Time entitlement you want to activate.

3. Select the activation duration.

   To select a duration that is not listed, select Other and choose a duration from the dropdown list.

4. Select Activate.

Notes

• Just-In-Time entitlements can take several minutes to activate. You will receive an email notification once the entitlement becomes active.
• You can view the amount of time remaining for each activation period in its associated card.
• You will receive an email notification 15 minutes before the activation period expires. The email notification contains a link that allows you to extend the duration.

Deactivating Just-In-Time Entitlements

If you no longer need access before an entitlement activation automatically expires, you can manually deactivate it.

Caution

Ensure that all changes you make are complete before deactivating the entitlement. When the activation expires, the privileges that the entitlement grants will be removed. Unsaved changes may result in unexpected behavior.

To deactivate active Just-In-Time entitlements:

1. Go to Home > Launchpad > Just-In-Time Access.

2. Find the Just-In-Time entitlement you want to deactivate.

3. Select Deactivate.

4. Select Deactivate in the confirmation message.

Extending Just-In-Time Entitlement Activation

If you need more time to complete your activity, you can extend the duration of your activation. The duration of time that you can extend your activation for is set by your administrator.

Note

The option to extend your entitlement activation becomes available when there are 30 minutes or less remaining in the activation period.

To extend your Just-In-Time entitlement access period:

1. Go to Home > Launchpad > Just-In-Time Access.

2. Find the Just-In-Time entitlement access you want to extend the duration for.

3. Select Extend.

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