# SailPoint Bill4Time Connector Documentation

> Bill4Time Connector Documentation

# Documentation

# Connecting SailPoint and Bill4Time

To connect SailPoint to the source, perform the following tasks:

## Adding and Configuring the Source in SailPoint

To connect to SailPoint, perform the following steps. Once the connection is made, you can configure it to meet your company's needs.

1. Go to **Admin \> Connections \> Sources**.
2. Select **Create New**.
3. Search for a source type and select **Actions**.
4. In the **Actions** dropdown, select the setup method:

   - **Express Setup** - Quickly create a read-only connection to your target system by providing minimal configurations and authentication. On completion, aggregation is automatically started.

     > **Note**
     >
     > Express Setup supports Credential Providers. For information on supported credential providers and configuration, refer to [Credential Providers](<https://documentation.sailpoint.com/connectors/help/credential_providers.html>). For more information, contact your SailPoint Customer Service Manager.
   - **Standard Setup** - Provide detailed basic configuration to create the source. Once the source is created, continue with source setup.

### Express Setup

1. Review the directions and select **Start Express Setup**.
2. Review the pre-populated source name, source owner, and description. To update, select **Edit**.

   > **Note**
   >
   > Source name must be unique.
3. (Optional) If enabled for your organization, select the **Use a Credential Provider** checkbox to manage the source's authentication using a credential provider.

   > **Note**
   >
   > To add a Credential Provider in SailPoint, go to **Admin \> Connections \> Credential Providers**. For more information about credential providers, refer to [Credential Providers](<https://documentation.sailpoint.com/connectors/help/credential_providers.html>).
4. Configure the authentication to allow SailPoint to connect to the source. For more information, refer to the **Connection Settings** page.
5. Select **Finish**. After a successful test connection, the system creates your source and prompts you to run an aggregation.

   - If you want to aggregate now, select **Aggregate**.

     - To see the latest account aggregation history, go to **Account Management \> Account Aggregation**.
     - To see the list of aggregated source accounts, go to **Account Management \> Accounts**.
   - If you want to aggregate later, select **Exit**. This returns you to the **Sources** page. Your new source is listed, but contains no accounts or aggregation history yet.

### Standard Setup

Configure more detailed settings relative to Express Setup.

1. In the **Source Name** field, enter a unique and descriptive name for your source. Source names cannot exceed 128 characters.
2. In the **Description** field, provide additional details about the source to help distinguish it from similar sources. This field allows a maximum of 2,000 characters.
3. In the **Source Owner** field, begin typing the name of an owner. Matches appear after you type two or more letters. For more information, refer to [Assigning a Source Owner](<https://documentation.sailpoint.com/saas/help/sources/index.html#assigning-a-source-owner>).
4. (Optional) Select a governance group to grant its members [source](<https://documentation.sailpoint.com/saas/help/common/users/user_levels.html#source-sub-admin-user-level>) or [role](<https://documentation.sailpoint.com/saas/help/common/users/user_levels.html#role-sub-admin-user-level>) sub-admin level oversight of the source and its access. For more information, refer to [Creating and Managing Governance Groups](<https://documentation.sailpoint.com/saas/help/common/users/governance_groups.html>).
5. If this source represents a primary system containing your organization's personnel records, select the **Authoritative Source** checkbox. For more information, refer to [Creating Identity Profiles](<https://documentation.sailpoint.com/saas/help/setup/identity_profiles.html>).
6. Select **Continue**. The source is created, and you are navigated to the **Source Setup \> Base Configuration** page. Here, continue to configure your connected source.

## Base Configuration

Provide the base configuration parameters. Information you entered in the Create New Source dialog is automatically entered into the fields in the Base Configuration page. You can edit this information if necessary.

1. Enter a descriptive **Source Name** for the connection.
2. Enter the **Source Description** that provides details necessary to distinguish it from similar connection sources.
3. In **Source Owner**, begin typing the name of the source owner.
4. (Optional) Select the appropriate **Governance Group for Source Management** from the dropdown list. For more information about governance groups, refer to [Associating Governance Groups with a Source](<https://documentation.sailpoint.com/saas/help/common/users/governance_groups.html#associating-a-governance-group-with-a-source>).
5. Select **Create Manual Work Items** to enable the source to support additional source management features such as creating accounts and access profile management.

   > **Important**
   >
   > Once you enable this feature, it can't be disabled.

   For more information on manual work items, refer to [Work Items](<https://developer.sailpoint.com/docs/api/work-items>). For more information on SailPoint features, refer to [SailPoint Identity Services](<https://documentation.sailpoint.com/saas/help/index.html>).
6. Select **Save**.

## Connection Settings

Configure a secured, direct connection to the source.

1. Enter the Bill4Time API base endpoint as **Base URL**. Default: `https://secure.bill4time.com/b4t-api`.
2. Enter the API key as **API Token**.
3. Select **Save**.

## Review and Test

Perform a test to confirm the connection to SailPoint.

1. Go to **Review and Test**.
2. Confirm that the entries in each field are correct.

   If you note any mistakes, return to the section and make corrections.
3. Select **Test Connection**.

## SailPoint Application Onboarding

SailPoint application onboarding enables you to easily onboard new applications and create sources following the successful onboarding of a discovery source. To use this feature, continue to **Discovered Applications** in the SailPoint user interface.

For more information, refer to [Application Onboarding](<https://documentation.sailpoint.com/saas/help/ai/app_onboarding/index.html>) in the SailPoint SaaS documentation.

# Integrating SailPoint with Bill4Time

Bill4Time is a time tracking and billing software that supports time capture, billing, invoicing, payments, reporting, and trust accounting. For product details, refer to the [Bill4Time website](<https://www.bill4time.com/>). This document provides the instructions required to configure a new direct connection between SailPoint and Bill4Time. For a reference to the terminology specific to SailPoint products, refer to [Source and Connector Definitions](<https://documentation.sailpoint.com/saas/help/sources/index.html#source-and-connector-definitions>).

> [!NOTE]
>
> To view the latest features, enhancements, and fixes for all SaaS connectors, refer to the [SaaS Release Notes](<https://community.sailpoint.com/release-notes/saas>) page.

## Supported Features

The Bill4Time connector supports the following:

### Account Management

- Aggregate Users

### Entitlement Management

- The account attribute `userType` is configured as a managed entitlement.
- The connector does not provide a separate entitlement schema or entitlement aggregation operation.

> [!IMPORTANT]
>
> Quick Compliance connectors have the following manual aggregation limits within a 24-hour period:
>
> - **Organization Admins**: Limited to 3 manual account or entitlement aggregations per day per source. This limit is cumulative across all admins in the organization.
> - **Regular Users**: Limited to 1 manual account or entitlement aggregation per day per source.
>
> These limits ensure that individual compliance statuses are kept up to date while maintaining continuous compliance monitoring. If you need to run additional aggregations beyond these limits, contact SailPoint Support.

## Prerequisites

Before configuring the Bill4Time connector, ensure the following requirements are met:

1. Sign in to Bill4Time as a **System Admin**. Bill4Time states that System Admin users have access to all areas, while Office Admin users cannot access Firm Settings. See [Bill4Time user types and uses](<https://support.bill4time.com/hc/en-us/articles/211008137-User-Types-and-Uses>).
2. Select your name and open **Settings**.
3. Open the **API** tab and create a Bill4Time API key for the v1 API. Bill4Time documents API-key creation and the distinction between v1 and v2 keys in its [API overview](<https://support.bill4time.com/hc/en-us/articles/27906381671963-API-Overview>).
4. Copy and securely store the API key. The connector requires it during source configuration.
5. Retain the default Bill4Time API base URL, `https://secure.bill4time.com/b4t-api`, unless Bill4Time provides a different URL for your environment.

> [!IMPORTANT]
>
> **Protect the API key:** Bill4Time authentication places the API key directly in the request URL path: `{baseUrl}/{apiToken}/v1/users`. Treat the key as a secret and avoid exposing complete request URLs in logs or support material.

For official API-key and route guidance, refer to the [Bill4Time API documentation](<https://secure.bill4time.com/b4t-api/v1/docs/>).

> [!NOTE]
>
> The linked document is not maintained by SailPoint and is subject to change without notice.

## Required Permissions

### Role Required to Generate an API Key

- **System Admin** - Bill4Time documents this user type as having access to all areas of the application. API keys are created from the API tab in Settings.
- **Office Admin, Standard User, Limited User, and Financial User** - Not documented as sufficient for API-key creation. In particular, Bill4Time states that Office Admin users cannot access Firm Settings.

# Schema Reference

The application schema is used to configure the objects returned from a connector.

> [!NOTE]
>
> - The **Account Schema** tab is used to define the attributes for each object type in the application being configured. The schema attributes can be defined as **Entitlement** or **Multi-Valued**. Refer to [Managing Source Account Schemas](<https://documentation.sailpoint.com/saas/help/accounts/schema.html>) for more information.
> - The schema attributes that are not present by [default](<#default-account-schema>) must be defined as strings if not specified.

The Bill4Time connector uses the following default correlation and object configurations.

## Default Account Schema

Each source supports a variety of details, or attributes, about each user who has an account, such as their name, email address, manager name, and location.

The set of account attributes each source stores and how they're organized is known as the account's *schema*. To best represent your data, you can configure sources to use an account schema matching the one you use in the external connector. Refer to [Managing Source Account Schemas](<https://documentation.sailpoint.com/saas/help/accounts/schema.html>) for more information.

### Default Account ID

SailPoint requires that certain attributes remain in your configuration. These attributes are referred to as *account IDs*.

> [!CAUTION]
>
> Changing the attribute marked as the account ID after aggregating accounts can result in duplicate accounts being created. To avoid this, either reset the accounts on this source before editing the account ID attribute or edit the account ID attribute before aggregating accounts.
>
> To resolve issues caused by changing account IDs, reconfigure them to their default values.

The following table lists the default account IDs for this connector:

| Account ID | Schema Object Type | Display Attribute | Correlation Attribute |
| --- | --- | --- | --- |
| id | Account (Bill4Time User) | email | email, exact and case-sensitive equality |

### Default Account Attributes

The Bill4Time connector supports the following default account schema attributes and customer configurable attributes. The attributes must be defined as strings if not specified.

| Attribute Name | Description |
| --- | --- |
| id | Unique user ID. |
| email | User's email address. This is the display and account-correlation attribute. |
| fname | User's first name. |
| lname | User's last name. |
| address1 | Address line 1 of the user. |
| address2 | Address line 2 of the user. |
| city | User's city. |
| state | User's state. |
| country | User's country. |
| postalCode | User's postal code. |
| mobilePhone | User's mobile phone number. |
| userType | Bill4Time user type. Documented values: System Admin, Office Admin, Standard User, Limited User, and Financial User. Managed entitlement attribute. |
| status | User status. Bill4Time documents Active and Disabled. The connector schema description says "Active or Inactive"; use the vendor's documented values. |
| department | Department of the user. |
| position | Position of the user. |